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 Indian Civil Service serves as the backbone of India and carries great respect and responsibilities. India’s best brains vie for entry into the Indian Civil Services as officers. Even though corporate jobs may offer the best of salaries and perks, a majority of youngsters and their parents still crave entry to the prestigious Indian Civil Services held by the UPSC. The very fact that a big share of every year’s top posts in the civil services exams are bagged by professionals from various streams, shows that the IAS is still the dream job for many. 

The Civil Services Examination is a challenge and thousands of candidates appear in it every year. As many students appear in the examination, Freshersworld.com answer some commonly asked questions. To achieve success in the exam, it is important to study in a focused manner, both for the Preliminary as well as for the Main Exam. For an IAS aspirant, it is important to know the plan of the examination as well as what one might expect. 

The examination consists of two parts: the Preliminary Examination (objective type), which is a qualifying examination, and a Main Examination consisting of written examination and interview. The marks obtained in the Preliminary Exam are not counted in the Main Exam and it is only a screening exam. The Preliminary Exam is an objective type test. One can appear in the Main Examination only after passing the Preliminary Exam. The Union Public Service Commission (UPSC) holds the Preliminary Examination in May/June and the Main Examination is held in October/November. The notification for the Preliminary Examination is published in December every year. The exam is held in many cities in India and one can opt for a centre near one’s place so that unnecessary travel is avoided. The number of vacancies are 600-700 every year. Reservation is made for candidates belonging to the Scheduled Castes, Scheduled Tribes and Other Backward Classes. 

How to Apply: Applications should be made in the prescribed format (the form is available from all leading Post offices) and sent to: Under Secretary (CSP), Union Public Service Commission, Dholpur House, New Delhi-110 011. A registration number is given as a token of receipt of the application. If a candidate does not receive an acknowledgement within 45 days, he is advised to contact the UPSC. Admission certificates and Roll Nos. are sent and if they are not received one month before the exam, the candidate should contact the UPSC. Communications to the UPSC should contain name of examination, registration no., name and postal address as given in the application.

Historical Background
Indianisation of the superior Civil Services became one of the major demands of the political movement compelling the British Indian Government to consider setting up of a Commission for recruitment to its services in the territory. The first Public Service Commission was set up on October 1st, 1926. However, its limited advisory functions failed to satisfy the people�s aspirations and the continued stress on this aspect by the leaders of our freedom movement resulted in the setting up of the Federal Public Service Commission under the Government of India Act 1935. Under this Act, for the first time, provision was also made for the formation of Public Service Commissions at the provincial level.
 
The Constituent Assembly, after independence, saw the need for giving a secure and autonomous status to Public Service Commissions both at Federal and Provincial levels for ensuring unbiased recruitment to Civil Services as also for protection of service interests. With the promulgation of the new Constitution for independent India on 26th January, 1950, the Federal Public Service Commission was accorded a constitutional status as an autonomous entity and given the title � Union Public Service Commission Constitutional Provisions.
 
The Union Public Service Commission has been established under Article 315 of the Constitution of India. The Commission consists of a Chairman and nine Members. 

The terms and conditions of service of Chairman and Members of the Commission are governed by the Union Public Service Commission (Members) Regulations, 1969. 

The Commission is serviced by a Secretariat headed by a Secretary with two Additional Secretaries, a number of Joint Secretaries, Deputy Secretaries and other supporting staff. 

The Union Public Service Commission have been entrusted with the following duties and role under the Constitution: 
Recruitment to services & posts under the Union through conduct of competitive examinations; 

Recruitment to services & posts under the Central Government by Selection through Interviews;
 
Advising on the suitability of officers for appointment on promotion as well as transfer-on-deputation; 

Advising the Government on all matters relating to methods of Recruitment to various services and posts; 

Disciplinary cases relating to different civil services; and 

Miscellaneous matters relating to grant of extra ordinary pensions, reimbursement of legal expenses etc. 

The major role played by the Commission is to select persons to man the various Central Civil Services and Posts and the Services common to the Union and States (viz. All-India Services). 

RECRUITMENT TO VARIOUS SERVICES AND POSTS 

To Duties & Role of the Commission 
Under Article 320 of the Constitution of India, the Commission are, inter-alia, required to be consulted on all matters relating to recruitment to civil services and posts. 

Recruitment is made by one of the following three methods:

  • Direct Recruitment;
  • Promotion
  • Transfer

Direct Recruitment is conducted broadly under the following two methods:

  • Recruitment by competitive examination.
  • Recruitment by selection through interview.

Recruitment by competitive examination
Under the Constitution one of the functions of the Commission is to conduct examinations for appointment to Civil Services/Posts of the Union. In addition, competitive examinations are also held by the Commission under arrangements with the Ministry of Defence for entry to certain Defence Services, through the National Defence Academy, Indian Military Academy, Naval Academy, Air Force Academy and the Officers Training Academy. 

The Commission usually conducts over a dozen examinations every year on an all India basis. These include Examinations for recruitment to services/posts in various fields, such as Civil Services, Engineering, Medical and Forest Service, etc. 

For an overview of examinations regularly held by the Commission. See “Overview of Examination” under this Chapter. 
At present the Union Public Service Commission conduct their examinations at numerous venues spread over 42 regular centers throughout the country.

Recruitment by selection 
Recruitment by Selection is made by the following methods:

  • By Interview Only
  • By Recruitment Test Followed By Interview

By Interview Only 
Where the number of applicants is very large, it is not practicable to call for Interview all the applicants who fulfill the minimum eligibility conditions prescribed. The Commission, therefore, shortlist the candidates to be called for the interview on the basis of certain pre-determined criteria related to the job. A large number of recruitment cases is handled by the Commission by the method (1) above. 

By Recruitment Test Followed By Interview 
In this category, there are two types of procedure followed: 
An objective-type written and/or practical test to test the skill of the candidates followed by Interview, the final selection being decided by Interview, aided by the performance of the candidates in the written test and/or practical test. 

An objective-type written and/or practical test to screen candidates to be called for interview, the final selection being decided by Interview only. 
Appointment By Promotion And Transfer On Deputation/Transfer 
In accordance with the procedure decided by the Government, in consultation with the Commission, Chairman or a Member of the Commission presides over the Departmental Promotion Committee Meetings to consider promotions from Group B to Group A and from one grade to another within group A, where promotion is to be made by Selection. 

Deputation 
The Recruitment Rules for a number of posts provide for appointment by Transfer on Deputation (including short term contract) and Transfer. When the field of consideration consists of Central Government as well as State Government officers, prior consultation with the Commission is necessary for selection of an officer. When the file for consideration is made more broad-based and consists of not only Central/State Government officers but also officers from Non-Government Institutions, the selection has to be made in consultation with the Union Public Service Commission.

All India Services 
The All India Services Act, 1951 and Rules and Regulations framed thereunder regulate the recruitment and conditions of service in respect of the All India Services viz. Indian Administrative Service, Indian Police Service and Indian Forest Service. 
As far as direct recruitment to the Indian Administrative Service and Indian Police Service Examination are concerned, it is done through the Civil Services Examination and for the Indian Forest Service through the Indian Forest Service Examination held by the Commission. 
The relevant Rules and Regulations provide that 33% of the vacancies in the IAS/IPS/IFS should be filled by promotion from amongst the officers of the State Service in consultation with the Commission. The Selection Committee presided over by Chairman/Member of the Commission consists of senior Government representatives of the Central Government and the State.

List of Civil Service
      The different services to which recruitment is done every year through the Civil Services Examination (CSE) are:
1. Armed Forces Headquarters Civil Service, Group �B� (Assistant Civilian Staff Officer’s Grade)
2. Central Secretariat Service, Group �B� (Section Officer�s Grade)
3. Custom Appraisers� Service, Group �B�
4. Delhi and Andaman & Nicobar Islands, Daman & Diu and Dadra & Nagar Haveli Civil Service, Group �B�
5. Delhi and Andaman & Nicobar Islands, Daman & Diu and Dadra & Nagar Haveli Police Service, Group �B�
6. Indian Administrative Service (IAS)
7. Indian Audit and Accounts Service, Group �A�
8. Indian Civil Accounts Service, Group �A�
9. Indian Customs and Central Excise Service Group �A�
10. Indian Defence Accounts Service, Group �A�
11. Indian Defence Estates Service Group �A�
12. Indian Foreign Service (IFS)
13. Indian Information Service (Junior Grade), Group �A�
14. Indian Ordinance Factories Service, Group �A� (Assistant Manager, Non-technical)
15. Indian P & T Accounts & Finance Service, Group �A�
16. Indian Police Service (IPS)
17. Indian Postal Service, Group �A�
18. Indian Railway Personnel Service, Group �A�
19. Indian Railway Traffic Service, Group �A�
20. Indian Revenue Service, Group �A�
21. Indian Trade Service, Group �A� (Grade-III)
22. Pondicherry Civil Service, Group �B�
23. Posts of Assistant Commandant, Group �A� in Central Indus-trial Security Force
24. Posts of Assistant Security Officer, Group �A� in Railway Protection Force
25. Posts of Deputy Superintendent of Police, Group �A� in the Central Bureau of Investigation
26. Railway Board Secretariat Service, Group �B� (Section Officer�s Grade

Job Prospects 
         Depending upon his rank, a candidate is recruited to services such as the Indian Administrative Service (IAS), Indian Police Service (IPS), Indian Foreign Service (IFS) and other departments including Finance, Post and Telegraph, Revenue, Secretariat and so on. The appointment offers executive power. Promotions are time bound and increase in privileges are automatic. Selected candidates are first put through a training session for a short period. He is usually sent to an academic staff college associated with the service to which he is allocated. The greatest thing about civil service is the job security. Special facilities include subsidised accommodation, telephone and transport facilities, medical benefits, leave travel concession, etc. After retirement, there are very good social welfare facilities. Last but not the least is the immense satisfaction one derives at being able to participate in the development process of the country. 
Remuneration 
        The Government of India has fixed salary grades for Civil Servants. Approximately the range of salaries drawn at various levels is as follows: 
Junior Officers: Rs. 8000-275-13500 
Senior Officers: Rs. 10650-325-15200 
Junior Administrative Grade: Rs. 12,750-375-16,500 
Selection Grade: Rs. 15,100-400-18,300 
Additional Secretary: Rs. 22400-525-24500 
Secretary/Cabinet Secretary: Rs. 26,000/30,000 
(The above scales only provide an idea of the pay scales. Different branches of the service have different scales of pay.) 

In addition to the salary civil servants receive various allowances such as Dearness Allowance, City compensatory Allowance, Leave Travel Allowance, Medical and subsidised housing. 

Fee: The fee for the exam is Rs 50, to be paid through Central Recruitment Fee stamps available at post offices. The post office must cancel the stamps so that the impression of the cancellation stamp partially overflows on the application form. Instruments such as postal orders, drafts and such are not accepted and candidates should only send the fee through the Recruitment Fee stamps. Candidates belonging to the scheduled castes and physically handicapped persons are not required to pay any fee. 

Eligibility Criteria for Civil Service


Nationality 
(1) For the Indian Administrative Service and the Indian Police Service, a candidate must be a citizen of India.

(2) For other services, a candidate must be either :�

(a) A citizen of India, or

(b) a subject of Nepal, or

(c) a subject of Bhutan, or

(d) a Tibetan refugee who came over to India before 1st January, 1962 with the intention of permanently settling in India. or

(e) a person of Indian origin who has migrated from Pakistan, Burma, Srilanka, East African countries of Kenya, Uganda, the United Republic of Tanzania, Zambia, Malawi, Zaire, Ethiopia and Vietnam with the intention of permanently settling in India.

Provided that a candidate belonging to categories (b), (c), (d) and (e) shall be a person in whose favour a certificate of eligibility has been issued by the Government of India.

Provided further that candidates belonging to categories (b), (c) and (d) above will not be eligible for appointment to the Indian Foreign Service.

A candidate in whose case a certificate of eligibility is necessary, may be admitted to the examination but the offer of appointment may be given only after the necessary eligibility certificate has been issued to him by the Government of India.

Age Limits :
(a) A candidate must have attained the age of 21 years and must not have attained the age of 30 years on 1st August, 2004, i.e. he must have been born not earlier than 2nd August, 1974 and not later than 1st August, 1983.

(b) The upper age limit prescribed above will be relaxable:

(i) upto a maximum of five years if a candidate belongs to a Scheduled Caste or a Scheduled Tribe.

(ii) upto a maximum of three years in the case of candidates belonging to Other Backward Classes who are eligible to avail of reservation applicable to such candidates.

(iii) upto a maximum of five years if a candidate had ordinarily been domiciled in the State of Jammu & Kashmir during the period from the 1st January, 1980 to the 31st day of December, 1989.

(iv) upto a maximum of three years in the case of Defence Services personnel disabled in operations during hostilities with any foreign country or in a disturbed area and released as a consequence thereof:

(v) upto a maximum of five years in the case of ex-servicemen including Commissioned Officers and ECOs/SSCOs who have rendered at least five years Military Service as on 1st August, 2004 and have been released (i) on completion of assignment (including those whose assignment is due to be completed within one year from 1st August, 2004) otherwise than by way of dismissal or discharge on account of misconduct or inefficiency, or (ii) on account of physical disability attributable to Military Service, or (iii) on invalidment.

(vi) upto a maximum of five years in the case of ECOs/SSCOs who have completed an initial period of assignment of five years Military Service as on 1st August, 2004 and whose assignment has been extended beyond five years and in whose case the Ministry of Defence issues a certificate that they can apply for civil employment and that they will be released on three month’s notice on selection from the date of receipt of offer of appointment.

(vii) upto a maximum of 10 years in the case of blind, deaf-mute and Orthopaedically handicapped persons.

Note I -Candidates belonging to the Scheduled Castes and the Scheduled Tribes and the Other Backward Classes who are also covered under any other clauses of para 3(ii) (b) above, viz. those coming under the category of Ex-servicemen, persons domiciled in the State of J & K, blind, deaf-mute and orthopadically handicapped etc. will be eligible for grant of cumulative age-relaxation under both the categories.

Note II -The term ex-servicemen will apply to the persons who are defined as ex-servicemen in the Ex-servicemen (Re-employment in Civil Services and Posts) Rules, 1979, as amended from time to time.

Note III -The age concession under para 3(ii) (b) (v) and (vi) will not be admissible to Ex-Servicemen and Commissioned Officers including ECOs/SSCOs who are released on own reguest.

Note IV– Notwithstanding the provision of age-relaxation under para 3(ii) (b) (vii) above, a physically handicapped candidate will be considered to be eligible for appointment only if he/she (after such physical examination as the Government or appointing authority, as the case may be, may prescribe) is found to satisfy the requirements of physical and medical standards for the concerned Services/posts to be allocated to the physically handicapped candidates by the Government.

Save as provided above the age limits prescribed can in no case be relaxed.

The date of birth accepted by the Commission is that entered in the Matriculation or Secondary School Leaving Certificate or in a certificate recognised by an Indian University as equivalent to Matriculation or in an extract from a Register of Matriculates maintained by a University, which extract must be certified by the proper authority of the University or in the Higher Secondary or an equivalent examination certificate.

These certificates are required to be submitted only at the time of applying for the Civil Services (Main) Examination.

No other document relating to age like horoscopes, affidavits, birth extracts from Municipal Corporation, service records and the like will be accepted.

The expression Matriculation/Secondary Examination Certificate in this part of the instruction includes the alternative certificates mentioned above.

Note 1 :- Candidates should note that only the Date of Birth as recorded in the Matriculation/Secondary Examination Certificate or an equivalent certificate on the date of submission of applications will be accepted by the Commission and no subsequent request for its change will be considered or granted.

Note 2 :- Candidates should also note that once a Date of Birth has been claimed by them and entered in the records of the Commission for the purpose of
admission to an Examination, no change will be allowed subsequently (or at any other Examination of the Commission) on any grounds whatsoever.

Note 3 :- The candidate should exercise due care while entering their date of birth in column 8 of the application form for the Preliminary Examination. If on verification at any subsequent stage, any variation is found in their date of birth from the one entered in their matriculation or equivalent Examination certificate, disciplinary action will be taken against them by the commission under the Rules.

Minimum Educational Qualifications :
The candidate must hold a degree of any of Universities incorporated by an Act of the Central or State Legislature in India or other educational institutions established by an Act of Parliament or declared to be deemed as a University Under Section 3 of the University Grants Commission Act, 1956, or possess an equivalent qualification.

Note I : Candidates who have appeared at an examination the passing of which would render them educationally qualified for the Commission�s examination but have not been informed of the results as also the candidates who intend to appear at such a qualifying examination will also be eligible for admission to the Preliminary Examination. All candidates who are declared qualified by the Commission for taking the Civil Services (Main) Examination will be required to produce proof of passing the requisite examination with their application for the Main Examination failing which such candidates will not be admitted to the Main Examination. The applications for the main examination will be called sometime in the month of July/August, 2004.

Note II : In exceptional cases the Union Public Service Commission may treat a candidate who has not any of the foregoing qualifications as a qualified candidate provided that he has passed examination conducted by the other Institutions, the standard of which in the opinion of the Commission justifies his admission to the examination.

Note III : Candidates possessing professional and technical qualifications which are recognised by Government as equivalent to professional and technical degree would also be eligible for admission to the examination.

Note IV : Candidates who have passed the final professional M.B.B.S. or any other Medical Examination but have not completed their internship by the time of submission of their applications for the Civil Services (Main) Examination, will be provisionally admitted to the Examination provided they submit along with their application a copy of certificate from the concerned authority of the University/Institution that they had passed the requisite final professional medical examination. In such cases, the candidates will be required to produce at the time of their interview original Degree or a certificate from the concerned competent authority of the University/Institution that they had completed all requirements (including completion of internship) for the award of the Degree.
 
Restrictions on applying for the examination :
A candidate who is appointed to the Indian Administrative Service or the Indian Foreign Service on the results of an earlier examination and continues to be a member of that service will not be eligible to compete at this examination.

In case such a candidate is appointed to the IAS/IFS after the Preliminary Examination of Civil Services Examination, 2006 is over and he/she continues to be a member of that service, he/she shall not be eligible to appear in the Civil Services (Main) Examination, 2006 notwithstanding his/her having qualified in the Preliminary Examination, 2006.

Also provided that if such a candidate is appointed to IAS/IFS after the commencement of the Civil Services (Main) Examination, 2006 but before the result thereof and continues to be a member of that service, he/she shall not be considered for appointment to any service/post on the basis of the result of this examination viz. Civil Services Examination, 2006.

Attempts
 A candidate is permitted 4 attempts at the examination. There is no restriction on the number of attempts for scheduled caste candidates but Other Backward Classes have seven attempts. If a person appears in the Preliminary Exam or even appears in one paper, it is counted as an attempt. One should make up one’s mind before applying and taking an attempt and only a serious attempt should be made. 

Physical Standards :
Candidates must be physically fit according to physical standards for admission to Civil Services Examination. 2004 as per guidelines given in Appendix-III of Rules for Examination published in the Gazette of India Extraordinary dated 29th November, 2003.

Physical Requirements for the Disabled Candidates:- For being considered against the vacancies reserved for them, the physically disabled persons should have disability of Forty per cent (40%) or more. However, such candidates shall be required to meet one or more of the following physical requirements/abilities which may be necessary for performing the duties in the concerned Services/Posts :

Code           Physical Requirements

F         1.Work performed by manipulating (with Fingers)

PP       2. Work performed by pulling & pushing

L         3. Work performed by lifting

KC       4. Work performed by kneeling and crouching

B         5. Work performed by bending

S         6. Work performed by sitting (on bench or chair)

ST       7. Work performed by standing

W        8. Work performed by walking

SE       9. Work performed by seeing

H         10. Work performed by hearing/speaking

RW      11. Work performed by reading and writing.

The functional classification in their case shall be, one or more of the following, consistent with the requirements of the concerned Services/Posts :�

Functional Classification

Code          Functions

BL       1. Both legs affected but not arms

BA       2. Both arms affected
            a. impaired reach
            b. weakness of grip.

BLA     3. Both legs and both arms affected.

OL       4. One leg affected (R or L)
            a. impaired reach
            b. weakness of grip
            c. ataxic

OA      5. One arm affected (R or L) – do –

BH      6. Stiff back and hips (cannot sit or stoop).

MW    7. Muscular weakness and limited physical endurance.

B         8. The blind

PB       9. Partially blind

D        10.The deaf

PD       11. Partially deaf.

 

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